SMS Program Management Modules
SMS Implementation Manager™ is the best Web-based aviation SMS product we've seen used to plan and manage SMS implementation. Operators can use preloaded ICAO, Transport Canada and FAA implementation plans or create their own. Managers can track and measure their SMS implementation.
Safety Goals and Objectives Planner™ provides a means for organizations to set and track SMS goals and objectives using a Web based aviation SMS software tool. SMS PRO™ automatically populates the module with data from the SMS database and the Gap Analysis Tool™. The program also automatically queries hazard, risk, audit, and financial data and compares against company-set objectives.
Meeting Manager™ is another great Web based aviation SMS tool used to manage SMS meetings. The application references the SMS database, automatically populates meeting agendas and sends meeting agendas and minutes to invitees. Meetings can be managed using real-time data from the SMS database. Meeting tasks are logged in the application for follow-up.
Safety Policy and Document Modules
Document Manager™ provides a means for operators to make SMS and other documents widely available throughout the organization. Administrators can set “view” and “edit” permissions for each document. The module also tracks revision history for each document. Users can choose to receive automated notifications when the Web-based documentation manager detects a "document of interest" has changed.
Policy and Procedures automatically emails policy and procedures owners a reminder when each policy or procedure is scheduled for review. After review, the reminder can be reset. Regular users within the organization can review policies and procedures using the Web based interface. Managers can edit policies and procedures using the Web based SMS software tool.
Organization Chart™ is a dynamic module which provides a means for operators to make the company’s organization chart widely available on the Web.
Duties and Responsibilities of Key Safety Personnel provides a clear definition of how aviation SMS and other duties and responsibilities are spread throughout the organization. Regular users within the organization can review duties and requirements of key safety personnel using the Web based interface. Managers can edit policies and
procedures using the Web based SMS software tool.
Risk Management Modules
Issue/Hazard Reporting allows users to report hazards, safety, security, quality, or compliance issues via Web based software from anywhere in the world. The module includes all the features required by SMS including: anonymous reporting, risk analysis and assessment, accountability, corrective action management, follow up and review.
Proactive Hazard Analysis Tool allows the organization to manage risks proactively using Web-based aviation SMS software. It includes the elements required by SMS; hazard documentation, initial and residual risk analysis, and identification of controls and recovery measures.
Corrective Action Manager allows managers to keep track and prioritize corrective actions.
Global Risk Management Library™ provides a means for operators to reference a library of hazards to build their operational risk profile. Operators may opt out of the library by choosing not to share.
Data Analysis and Export is a grid with sophisticated Web based aviation SMS risk management software for sorting and filtering capabilities. Export data to Excel or Word. Auditors can see which issues they have audited by a date range or view the work of other auditors.
Safety Assurance Modules
Gap Analysis Tool™ allows the organization to conduct a gap analysis against FAA and/or ICAO standards. The application keeps track of each gap analysis and charts continuous improvement over time.
Performance Monitor provides management with a snapshot of how the SMS is performing. It includes key performance indicators such as hazard reporting, risk management, costs, time to close issues, etc. The board includes charts, tables, percentages, etc.
Internal Auditor™ provides a means for operators to customize and manage internal audits. The module allows for custom inspection forms. Users can also access the Audit Checklist Library to use checklists donated to the SMS community by other operators. The application will also query the Safety Risk Manager™ module to create checklists based on your company’s risk profile.
Hazard Analysis Tool™ provides a means for operators to drilldown and chart data in the SMS database including types of hazards, root cause analysis, issues by departments, divisions, etc. This analysis provides useful information and identifies areas of risk which may need prioritization.
Safety Promotion Modules
Training and Qualifications Manager™ provides a means for operators to manage employee training and qualification requirements.
Lessons Learned™ utilizes information from issues and incident investigations to create lessons learned. Information can be de-indentified before it gets communicated throughout the organization.
SMS Induction is used to track and manage employee induction into the SMS program using the Web based SMS tools.
Message Board allows managers to post safety information to a central location for everyone in the organization to see and read. Managers can keep track of who in the organization has read the postings.
SMS FAQs provides a means to answer the most frequently asked questions about the company’s SMS.
Safety Survey™ module allows operators to quickly identify the organization’s safety culture. Respondents can answer the survey and remain anonymous.